1. Introduction
MeetingMind AI Inc. ("MeetingMind," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered meeting assistant service.
2. Information We Collect
2.1 Account Information
When you create an account, we collect:
- Name and email address
- Company name (if provided)
- Password (encrypted)
- Payment information (processed by our payment provider)
2.2 Meeting Data
When you use MeetingMind to record meetings, we collect:
- Audio recordings of meetings
- Transcriptions generated from audio
- AI-generated summaries and action items
- Meeting metadata (date, duration, participants)
2.3 Usage Data
We automatically collect:
- Device information (browser type, operating system)
- IP address and general location
- Feature usage patterns
- Error logs for troubleshooting
3. How We Use Your Information
We use the information we collect to:
- Provide and improve our meeting transcription and summarization services
- Process transactions and send related information
- Send administrative notifications and updates
- Respond to your comments, questions, and support requests
- Monitor and analyze usage trends to improve user experience
- Detect, prevent, and address technical issues and security threats
4. Data Storage and Security
Your data is stored on Google Cloud Platform infrastructure, which provides enterprise-grade security and compliance. We implement the following security measures:
- Encryption at rest using AES-256
- Encryption in transit using TLS 1.3
- Regular security audits and penetration testing
- SOC 2 Type II compliance
- Access controls and audit logging
5. Data Sharing
We do not sell your personal information. We may share data with:
- Service Providers: Google Cloud for infrastructure, payment processors for billing
- Legal Requirements: When required by law or to protect our rights
- Business Transfers: In connection with a merger, acquisition, or sale of assets
6. Your Rights
You have the right to:
- Access and download your data
- Correct inaccurate information
- Delete your account and associated data
- Opt out of marketing communications
- Request data portability
To exercise these rights, contact us at privacy@meetingmind.ai.
7. Data Retention
We retain your data for as long as your account is active or as needed to provide services. Meeting recordings and transcripts are retained for 12 months by default, after which they are automatically deleted unless you choose to retain them longer.
8. Children's Privacy
MeetingMind is not intended for children under 16. We do not knowingly collect personal information from children under 16.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
10. Contact Us
If you have questions about this Privacy Policy, please contact us at:
MeetingMind AI Inc.
Email: privacy@meetingmind.ai
Address: San Francisco, California, United States